We need to notify team members of requests for approval and status changes for behavior plans.
Should Parent/Caregiver/Student have access to a behavior plan that is in the draft state in order to sign the behavior plan? When in the process will signing the behavior plan be required?--draft before pending approval? edits made along the way? approved before active? May need additional notifications/invitation to sign behavior plan.
User Stories:
As an administrator who approves Behavior Plans, I need a notification for when a team member needs me to review a pending approval Behavior Plan so that the approval process is completed quickly.
As a special education supervisor who creates Behavior Plans, I need a notification for when the a behavior plan is approved so that I can begin implementation of the plan.
Acceptance Criteria:
Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.
Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Message Center → Read/Send Messages, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.
Design:
Teacher Notifications
UI:
User sees notification of a status change or editing to Behavior Plans they created.
-20221006-131714.png?version=1&modificationDate=1665061980701&cacheVersion=1&api=v2)
To view an approved behavior plan, user clicks on View.
Upon selecting View, user is shown the approved behavior plan. (Image coming soon)
-20221006-132033.png?version=1&modificationDate=1665062179882&cacheVersion=1&api=v2)
To view a behavior plan that has been edited, user clicks on View.
Upon selecting View, user is shown their behavior plan in the Draft State.
-20221006-132314.png?version=1&modificationDate=1665062338698&cacheVersion=1&api=v2)
Business Rules:
Users with access to MTSS Interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts will receive notification for changes (Status changes, Editing) made to the behavior plans they created.
If a behavior plan has been approved, then the notification contains a link to the behavior plan with the approved tag. (Image coming)
If a behavior plan has been edited, then the notification contains a link to the behavior plan with the draft tag. (Image coming)
Edits made to a behavior plan require new signatures before they can be re-submitted as a Pending Approval behavior plan.
If a behavior plan has been returned to the creator with edits, then the digital signatures will also be removed.
If a behavior plan has been deleted by an administrator, then the notification will not contain a view link since it is now deleted from our system.
Admin Notifications
UI:
Admin user sees notification of behavior plan in Pending Approval Status.
-20221006-134334.png?version=1&modificationDate=1665063599311&cacheVersion=1&api=v2&width=564)
-20221006-134334.png?version=1&modificationDate=1665063599311&cacheVersion=1&api=v2&width=557)
To view a pending approval behavior plan, user clicks View.
Upon selecting View, user sees behavior plan with the Pending Approval Tag. (Image coming soon)
-20221006-134602.png?version=1&modificationDate=1665063712792&cacheVersion=1&api=v2&width=113)
-20221006-134602.png?version=1&modificationDate=1665063712792&cacheVersion=1&api=v2&width=108)
Business Rules:
Admin users with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Approve Reports, will see Approve Button on Pending Approval Behavior Plans. (See Approval Process- Approve Plan)
Family Notification
UI:
Family members see notification of behavior plan in it’s active status.
-20221006-140036.png?version=1&modificationDate=1665064587029&cacheVersion=1&api=v2)
To view the active behavior plan, user clicks on View.
Upon selecting View, user sees the behavior plan in it’s active status. (Image coming soon)
Business Rules:
Family members attached to the student with access to MTSS interventions (all tools or Behavior Plans enabled) will see active behavior plans.
If a teacher assigned to the student sends the family member(s) a notification to view the behavior plan, then the family member will see the notification in their Inbox.