We need to notify team members of requests for approval and status changes for behavior plans.
Should Parent/Caregiver/Student have access to a behavior plan that is in the draft state in order to sign the behavior plan? When in the process will signing the behavior plan be required?--draft before pending approval? edits made along the way? approved before active? May need additional notifications/invitation to sign behavior plan.
User Stories:
As an administrator who approves Behavior Plans, I need a notification for when a team member needs me to review a pending approval Behavior Plan so that the approval process is completed quickly.
As a special education supervisor who creates Behavior Plans, I need a notification for when the a behavior plan is approved so that I can begin implementation of the plan.
Acceptance Criteria:
Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.
Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Message Center → Read/Send Messages, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.
Design:
Teacher Notifications
UI:
User sees notification of a status change or editing to Behavior Plans they created.
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To view an approved behavior plan, user clicks on View.
Upon selecting View, user is shown the approved behavior plan. (Image coming soon)
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To view a behavior plan that has been edited, user clicks on View.
Upon selecting View, user is shown their behavior plan in with the Draft Stateedits included.
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Business Rules:
Users with access to MTSS Interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts will receive notification for changes (Status changes, Editing) made to the behavior plans they created.
If a behavior plan has been approved, then the notification contains a link to the behavior plan with the approved tag. (Image coming)
If a behavior plan has been edited, then the notification contains a link to the behavior plan with the draft tagedits included. (Image coming)
Edits made to a behavior plan require new signatures before they can be re-submitted as If the Admin edits the behavior plan but does not approve it, then the user sees edits on a Pending Approval behavior plan.
If a behavior plan has been returned to the creator with edits, then the digital signatures will also be removedthe Admin edits the behavior plan and also approves it, then the user sees the edits on an Approved behavior plan.
If a behavior plan has been deleted by an administrator, then the notification will not contain a view link since it is now deleted from our system. contain the name of the student.
If a behavior plan has been deleted, then the view link next to message for the deleted plan will take the use to Student Reports. (See section: Deleted Behavior Plans)
Admin Notifications
UI:
Admin user sees notification of behavior plan in Pending Approval Status.
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To view a pending approval behavior plan, user clicks View.
Upon selecting View, user sees behavior plan with the Pending Approval Tag. (Image coming soon)
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Business Rules:
Admin users with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Approve Reports, will see Approve Button on Pending Approval Behavior Plans. (See Approval Process- Approve Plan)
Family Notification
UI:
Family members see notification of behavior plan in it’s active status.
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To view the active behavior plan, user clicks on View.
Upon selecting View, user sees the behavior plan in it’s active status. (Image coming soon)
Business Rules:
Family members attached to the student with access to MTSS interventions (all tools or Behavior Plans enabled) will see active behavior plans.
If a teacher assigned to the student sends the family member(s) a notification to view the behavior plan, then the family member will see the notification in their Inbox.