We need to add account settings to allow districts to customize how the new incident reporting tool will work in their district.
Design
On this screen, users will see the incident report templates and the list of incident settings. Users will have the option of using the Rethink Template or a Custom Template for Incident Reports
There should also be an option to lock this setting for all accounts or allow local administrators to make changes.
Next to Custom Template, we will show a menu of any custom templates created. We will also show a Create New Template option.
If a user clicks Create New Templatethe box with the +, they will be directed to the Create Template Screen.
If a user clicks Edit, they…
Business Rules
This setting will only show for users with permission to view/edit Incident Report Settings
SHOULD WE ALLOW BUILDING ADMINS THE ABILITY TO CREATE THEIR OWN TEMPLATE? WILL THIS BE CONFUSING FOR MULTI-ACCOUNT USERS?
The setting to lock the setting or allow changes will show for users at parent accounts (district/region level). Users at the building level will not see this optionAny user marked “is admin role” will see this section.
The settings will be
Rethink Template (default) or Custom Template
Allow Local Administrators to Make Changes (default) or Lock Settings
If Custom Template is selected, users must select a custom template or create a new template in order to save changes.
If a user at a parent account selects Custom Template and Allow Changes, the Custom Template selected will apply to all child accounts. Users at the child accounts may select a different custom template or the rethink template. This setting will apply to all user/students within the account.
If a user at a parent account selects Rethink Template and Allow Changes, the Rethink Template will apply to all child accounts. Users at the child accounts may select a custom template. This setting will apply to all users/students within the account.
If a user at a parent account selects Custom Template and Lock Settings, the Custom Template selected will apply to all child accounts & cannot be changed by users at the child accounts. Users at the child accounts will see a message that says "This setting has been locked by an administrator. Please contact an administrator if changes are needed."
If a user at a parent account selects Rethink Template and Lock Settings, the Rethink Template will apply to all child accounts & cannot be changed by users at the child accounts. Users at the child accounts will see a message that says "This setting has been locked by an administrator. Please contact an administrator if changes are needed."
Create New Template
Design
When the user clicks the +, they will see the create template modal.
On this screen, we will show all available fields
The user may click the X to remove a field they do not want
The user may use the arrows to move a field up or down in the list
If the user clicks “Add additional field,” they will see the following options:
Custom Short Text
Custom Long Text
Custom Checkbox
Custom Signature
If the user clicks on one of these options, it will be added to the template with the field type (text, text area, checkbox, signature)
The user will need to click where it says “Enter a Label” to add a label for the custom field
The user may click Cancel to exit without saving changes or Save to exit and save the changes.
Business Rules
Only the highest level admin roles will have access to create a new template. For accounts with multiple levels, only admins (marked “is admin role”) with access to all buildings will have permission to create a new template. For accounts without multiple levels, any admin role (marked “is admin role”) will have permission to create a new template.
Students Involved, Incident Type, Date, Frequency, and Action Taken cannot be removed. These fields are required. However, they can be moved up or down on the template.