We need to make adjustments to the way we assign SEL assessments, videos, activities, and quizzes to students so that users do not need to select each individual student.
User Stories:
As an admin, I want to assign the SEL assessment/videos/quizzes/activities to a large group of students, so that I can control the assignment at the district level.
As a teacher, I want to assign the SEL assessment/videos/quizzes/activities to a large group of students, so that I do not have to assign to each individual student.
General Concept
Design
When a user clicks on assign for the SEL student self-assessment, SEL student video, SEL activity, or SEL quiz, they will see the assign screen asking them to decide if they’d like to assign by grade, building, classroom, or student
Business Rules
Users marked is admin role will see the building pill tab
Users with access to at least 1 classroom will see the classroom pill tab
We will default to Grade
Grade
Design
When a user clicks the Grade pill tab, they will be asked if they’d like to assign to the entire grade or to select students within the grade
For either option, the user will next select which grade(s) they would like to assign to
CHRIS FIXING DESIGN
If the user selects Entire Grade, they will also have the option to search for students they would like to exclude from the assignment by typing in a student’s name
From here, the user will click the + button next to the name of the student they wish to exclude
The excluded students will show the word excluded next to their name
If the user click the X next to an excluded student, that student will no longer be excluded from the assignment
If the user selects Select Students, they will see a list of all students in the selected grades who have been assigned or are unassigned from the item
The user may search for a student under the assigned/unassigned column by typing in a name
The user may click assign all to assign the item to all students listed. All students will move to the assigned column.
The user may click unassign all to remove the assignment from all students listed. All students will move to the unassigned column.
Clicking the right arrow under the unassigned column will add that student to the assigned column and the item will be assigned to that student
Clicking the left arrow under the assigned column will add that student to the unassigned column and the item will be unassigned from that student.
The user will click Assign when done and will receive a confirmation message stating the number of students who have been assigned the item.
Business Rules
Users may select more than 1 grade
Users will only see grades in which they have access to students. If a user only has access to students in grade 3, this is the only grade we will list.
When assigning the SEL Student Self-Assessment, the user will only see grades 3-12 in the drop-down as these are the only grades the assessment applies to
Users marked is admin role will see the option to assign to the entire grade for select students. Non-admin users will not see these options as they cannot assign to the entire grade.
Entire Grade
Users marked is admin role will see this option and it will be the default
When the user selects entire grade, we will assign the item to all students currently in the selected grade in all buildings (that have been allocated SEL SEL student licenses) the user has access to.
For example, if a Role 7 user assigned to the entire 3rd grade, we would assign to all students currently in grade 3 in all buildings that have been allocated SEL SEL student licenses. If a multi-account teacher assigns
If a student in the selected grade was already assigned the item, they will be skipped. They will not be assigned to the item more than once.
If the user excludes students from the assignment, these students will not be assigned the item.
Select Students
Users marked is admin role will see this option. Non-admin users will not see this tab as this is their only option when assigning by grade.
When the user selects a grade, they will see a list of all students they currently have access to in the selected grade in all buildings (that have been allocated SEL SEL student licenses) they currently have access to who are either assigned or unassigned from the item.
Any student previously assigned a video/quiz/activity but has not completed it will show under the assigned column. Any student previously assigned a video/quiz/activity who has completed it will show under the unassigned column.
Any student previously assigned the current version of the SEL assessment (whether it has been completed or not) will show under the assigned column.
If the list results in more than 100 students, the user will not see a list of students, but will see the # of students in the selected grade currently assigned/unassigned from the item. The user may search by name for a specific student.
For example, if a Role 7 at a large district selects grade 3, they will see the number of students in Grade 3 in all buildings who are assigned/unassigned from the item. If a Role 4 selects grade 3, they will see a list of all students in Grade 3 to whom they are currently assigned who are either assigned or unassigned from the item.
Building
Design
When a user clicks the Building pill tab, they will see a list of buildings.
The user will click the slider to select/deselect a building.
When the slider is selected (green), the assessment is assigned
When the slider is deselected (white), the assessment is unassigned
If the assessment/quiz/video/activity has already been assigned to a building, the slider will show as selected for that building
The user may select multiple buildings.
If the user clicks select all, all buildings will be selected
The user will click save when done.
Business Rules
Users marked is admin role will have the ability to assign by building
Users will only see the buildings to which they have been assigned
Users will only see buildings that have been allocated UNLIMITED SEL SEL student licenses
If a user assigns to Building A, all students in Building A will be assigned the assessment/video/activity/quiz
If a student in Building A has already been assigned the assessment, they will be skipped. We will not create a duplicate assignment.
If a student in Building A has already been assigned the video/activity/quiz and has not yet completed it, they will be skipped. We will not create a duplicate assignment.
When assigning the SEL assessment, we will only assign the assessment to students in grades 3-12.
Classroom
Design
When a user clicks the Classroom pill tab, they will see a list of classrooms.
The user will click the slider to select/deselect a classroom.
When the slider is selected (green), the assessment is assigned
When the slider is deselected (white), the assessment is unassigned
If the assessment/quiz/video/activity has already been assigned to a classroom, the slider will show as selected for that classroom
The user may select multiple classrooms.
If the user clicks select all, all classrooms will be selected
The user will click save when done.
Business Rules
Users with access to at least 1 classroom will have access to the classroom pill tab
Non-admin users will only see the classrooms to which they have been assigned
Users marked is admin role will see all classrooms in all buildings the user has access to
Users will only see classrooms that belong to buildings that have been allocated SEL SEL student licenses
If a user assigns to Classroom A, all students in Classroom A will be assigned the assessment/video/activity/quiz
If a student in Classroom A has already been assigned the assessment, they will be skipped. We will not create a duplicate assignment.
If a student in Classroom A has already been assigned the video/activity/quiz and has not yet completed it, they will be skipped. We will not create a duplicate assignment.
When assigning the SEL assessment, we will only assign the assessment to students in grades 3-12.
We will check against licenses. If there are not enough SEL SEL student licenses, we will show an error massage asking the user to adjust their selections.
Grade
Student
Design
When a user clicks the Student pill tab, they will see a list of Students.
The user will click the slider to select/deselect a student.
When the slider is selected (green), the assessment is assigned
When the slider is deselected (white), the assessment is unassigned
If the assessment/quiz/video/activity has already been assigned to a student, the slider will show as selected for that grade
The user may select multiple students
If the user clicks select all, all students will be selected
The user will click save when done
Business Rules
Users will see a list of all students they have access to
We will only show students who belong to a building that has been allocated SEL SEL student licenses
When assigning the SEL assessment, we will only see students in grades 3-12.
We will check against licenses. If there are not enough SEL SEL student licenses, we will show an error massage asking the user to adjust their selections.