District Level Admin: Settings | Days Based Attendance

Description: As an admin user who is establishing the Attendance Settings for our district, I need to have options for selecting criteria used to determine Tiers so that our data collection matches our needs to see data by a count of total days for Absences and Tardies. 

Acceptance Criteria:

• The default view is Percentage Based Tracking Method.

  • See: District Level Admin Settings | Percentage Based (Default View) for more information about the User Flow.

Edit Button

1. Description: User clicks to show options for Tracking Methods and default Benchmark criteria for each Tracking Method which can be edited.

2. Required: No

3. Type of Input: Button

4. Validation Criteria:

   • If selected then the default tracking method: Percentage Based with the default Benchmark criteria for Percentage Based in an edit state is shown ( See District Level Admin Settings | Percentage Based (Default View for more information about the starting place for the User flow)

Tracking Method Dropdown

1. Description: User clicks on down arrow and select Days based from the dropdown.

2. Required: Yes

3. Type of Input: Dropdown

   • Days Based selected

4. Validation Criteria: Days Based

   • If edit is selected and Days Based is selected, then How it works reads: The criteria is an ongoing count of days absent and tardy. Students can only move from less intensive to a more intensive Tiers.

   • If Days Based is selected, then the benchmark criteria is editable and reads:

   • Absence: 0 to 4 Tier 1, 5 to 9 Tier 2, 10 or higher Tier 3

     • 0 is locked

   • Tardy: 0 to 4 Tier 1, 5 to 9 Tier 2, 10 or higher Tier 3

     • 0 is locked

Additional Information

1. The ranges in numbers for benchmarks go in order from least to greatest for Tier1, Tier 2, Tier 3.

   • The ranges in numbers for benchmarks must all be included within the tiers (with no overlap) ranging from 0 for the low end of Tier 1 (locked value) through the low range for Tier 3.

   • There is no high range limit for Tier 3

Cancel Button

1. Description: The cancel button removes the Users edits for the Tracking Method, and Absence/Tardy ranges for Tiers.

2. Required Field: No

3. Type of Input: Button

4. Validation Criteria: If selected, then the edits made to the Tracking Method which include Absence/Tardy ranges are returned to the default state.

Save Button

1. Description: The Save button saves the edits the User has made to the Tracking Method, and Absence/Tardy ranges for Tiers.

2. Required Field: Yes, if edits are made.

3. Type of Input: Button

4. Validation Criteria: If selected, then the edits made to the Tracking Method, and Absence/Tardy ranges are changed from their default to the User's selection

   • Additional Information:

     • Only one Tracking Method can be applied.

     • Given User edits Tracking Method and/or benchmark criteria multiple times and selects Save, then their most recent edit replaces any previous edits.

     • The most recent edit prior to the first data sync is the setting used throughout MTSS Dashboard

     • The first data sync makes the edit button inactive for the remainder of the school year

Edited By

1. Description: Edited by includes the date and the name of the User who updated the settings

2. Required Field: Yes, if Edit button has been selected

3. Validation Criteria: If the Edit button has been selected, then we show the name of the User who updated the settings and the date the settings were updated under the heading: Edited

User Workflows

1. District Level Admin goes to Settings area

   • Path: Dashboard > Set Up > Account Settings > MTSS Dashboard > Attendance Tab

2. Select Edit button to edit the settings

3. Select Tracking Method for Attendance: Percentage Based or Days Based

4. Select Benchmark Criteria for the Tracking Method Selected: Percentage Ranges or Total Days ranges

5. Select Save to save the updates

Links

1. Figma Link 1: Default Settings for Attendance which shows Percentage Based

2. Figma Link 2: Edit Default Settings: Days Based

3. Link 3: Saved Updates: Days Based

Key Open Questions

• Allowing District Level Admin to select Tracking Method?

  • If we do so, then we need to adjust Admin Portal for our Integration Team to enter default criteria for both Days Based and Percentage Based (Recommended)

Dependencies