Attendance Tab: Features and UI Explanation

Overview

When selected, the Attendance tab is underlined and highlighted in blue. The default view is the current year’s integrated data for Absences and Tardies. There is a drop down selector for the User to choose which to view: Absence or Tardy information. The Attendance Tab contains the following for Absences and Tardies:

• Tier information box

• Graph

• Chart

Tier Notices, Tier Levels, Indicators are also included for Attendance although the formulas are dependent upon the calculation method chosen. There is also a difference for the text shown when the Information icon(s) is hover/clicked since those items explain the Tier Recommendations and Attendance Rate specific to the Attendance Method chosen (Percentage Based and Days Based- See Admin Settings Attendance Tab).

The district level Admin selects which method (Percentage Based or Days Based) will apply for their district prior to the start of the school year in Admin Settings and also by completing their Define School Year criteria.

Path

Dashboard > Students (top navigation) > Search or Select Student (Click View) > Student Dashboard > Attendance Tab

Percentage Based (within first 28 days)

Because Percentage Based needs 4 weeks (28 calendar days) before a calculation is applied, the beginning of the school year will have a different look for a short time. For this time period and calculation method the Student Dashboard Attendance Tab contains the following:

• Blue Pending Tier Recommendation

  • Reads: Tier recommendations for Attendance require 4 weeks of data

    • Once 4 weeks have passed, this is removed.

  • Tier Recommendation Box

    • Color of box is gray

      • Once 4 weeks have passed, the color of the box will reflect the Tier Level (White: Tier 1, Orange: Tier 2, Red: Tier 3)

    • Total Days Absent and Total Days Tardy are shown

    • Absence Rate and Tardy Rate contain no value (---)

      • Once 4 weeks have passed, Absence and Tardy Rates are shown

    • Days Absent / Days Tardy are included in the Day Mapper

Note: It is possible to not see the first 28 days view IF the first integration took place after 28 days of school has passed.

Percentage Based (within first 28 days) Images

Open

Percentage Based Absences

 

Open

Percentage Based Tardy

 

Percentage Based Absences Post 28 days

Key Insight: The images show an edited version to the recommended settings for collecting Percentage Based Attendance Data. See Admin settings for Attendance to learn more about the editing options District Level Admins have.

Although not pictured, Tardy information works the same way.

Percentage Based (post 28 days) Logic

At Risk Indicator

• At Risk indicator shows when students % of Absences and / or % of Tardies is within 1% of cut off for the more intensive Tier as established in Admin Settings Attendance Tab

  • Students can have two indicators at the same time:

    • Example: Absence Tier 2 Indicator and Tardy Tier 3 Indicator

• Attendance calculations are updated with the nightly sync.

Approaching Indicator

• Approaching indicators function the same way as the At Risk indicators when student is within 1% of the cut off for a less intensive Tier.

Note: Since data is calculated nightly, expect to see At Risk and Approaching Indicators in close proximity around Tier level cut-offs.

Days Based

Days Based takes a different approach to calculating data. This method starts the count at the first day of school for both Absences and Tardies. A key difference is that Day Based has no way for the student to improve thus Approaching indicators would not apply here.

Days Based Logic

At Risk Indicator

• At Risk Indicator shows when the days absent/ tardy has reached one day prior to the high range value for Tier 1 and Tier 2 established in Admin Settings Attendance.

• At Risk Indicators apply to both Absences and Tardy values.

Key Insight: Although not shown in the images below, the criteria for Tiers can be different depending on Admin Settings for Absences and Tardies.

Both Percentage Based and Days Based contain:

• Tier Notices

  • Orange: Tier 2

  • Red: Tier 3

  • Shown when the student’s Absences / Tardies reaches the minimum value for the Tier as established in Admin Settings Attendance Tab

• Tier Recommendation Box

  • Tier Level Recommendation

  • Tier Recommendation box colors (White: Tier 1, Orange: Tier 2, Red: Tier 3)

  • Total Absences / Total Tardies

  • Absence Rate / Tardy Rate

  • Day mapper for Total Absences /Total Tardies

• Graph

  • Title indicating Absences / Tardies

  • Title indicating Integration Company

  • Scale counting Absences / Tardies along y-axis

  • Days labeled along x-axis

  • Hovers over bars revealing number of Absences / Tardies

• Absence / Tardy Drop Down

  • User selects which they would like to view

    • Contents: Absence, Tardies

• Chart

  • Absence / Tardy Date

    • Listed as most to least recent

  • Absence / Tardy Tier Recommendation

    • Includes an information icon explaining the method chosen in Admin Settings

  • Absence Rate / Tardy Rate

    • Calculation is the number of days Absent / Total number of days enrolled at the district

    • Calculation is the number of days Tardy / Total number of days enrolled at the district

    • Calculation updates every evening with new data sync.