Clinical FAQs

How do you sort programs authored by  your company or by a specific staff member?

When in the Program Library, select custom range to view company authored protocols. You may also sort by author using the search bar next to the custom range box.

How do I edit programs in the program library?

Editing a program in the program library is done by selecting the pencil icon next to the program. Editing a program in the program library makes that edit for the entire company account, not just your client. If you want to edit a program for your client, add it from the program library to the client program then edit.

Can I make duplicates of programs in the Program Library?

If I edit a program within the program library, it will turn into a new version of the program with whatever edits were made. Making a second version of a program should only be done if you are changing some of the information from the original

NOTE: all areas of a program can be edited specific to the client once you add it to your Client’s Client Program Tab

Can I delete programs from the program library?

Editing and deleting programs from the program library is a permission. It is capable to do as long as no one is currently using that program for a client.

Question

Response

Self-Help Guide

How do I set up IOA data?

Use the copy program feature to duplicate the program then rename the program IOA.

https://rethinkautism.atlassian.net/wiki/spaces/RBS/pages/715751458/How+to+duplicate+a+skill+or+behavior+goal?src=search

How many prompt levels can I add in for opportunity based with prompts?

You are able to add in a maximum of 8 prompt levels.

How can I duplicate a skill goal?

Use the copy program feature.

https://rethinkautism.atlassian.net/wiki/spaces/RBS/pages/715751458/How+to+duplicate+a+skill+or+behavior+goal?src=search

How do I baseline individual targets?

Rethink’s BL feature allows users to collect baseline across the whole goal, not targets.  Individual BL data can be entered manually in the notes area when entering data.  In addition, users can take probe data for individual targets once in teaching data collection mode.

How do I add in phase change lines across multiple programs?

In Data Entry, users have the ability to add phase change lines across all programs or multiple programs by clicking on the Action button in the top right hand corner and then selecting Phase Change.

https://rethinkautism.atlassian.net/wiki/spaces/RBS/pages/535494657

How do I view raw data for an individual program?

Raw data can be viewed from the Client Program tab or the Data Entry tab by selecting View Data. Open each target to see raw details.

Can I print a list of all skill and behavior goals?

Yes, this is available for skills and behaviors:

• For Skills: Select Client Program tab --> print >learning plan. 

• For Behaviors: Select view plan --> print->Behavior List (Basic)

Can I edit a program once data has been collected?

You are able to edit the procedure content information.  If you need to edit the data collection method, prompting methods, or how a goal is being tracked, you will need to use the COPY feature program and create a Duplicate.  Rename the Duplicate to indicate changes.

How do you set the criteria to decrease prompts?

Mastery criteria for prompt levels is the same criteria as set for the program. When you edit the program, choose the prompt that you want to count as correct. Once mastery criteria is met for that prompt level, the system will alert you and ask you to make a data decision and manually change the prompt level if desired. The prompt for the data decision and changing the prompt level is all completed in the data entry tab.

Can the techs see the program protocol during sessions?

Yes. The techs should select the gear button next to the program name on the mobile-app. This which will allow them to view the program protocol.

Does the maintenance schedule I set in the program automatically prompt techs to collect data on the selected schedule?

No. When setting the maintenance schedule for the program it is just a suggestion for the frequency at which maintenance data should be collected. You can enter a note in the exercise box of the program for staff, noting for them to identify when to collect maintenance data.

How do you move a program from baseline to intervention?

Moving from baseline to intervention can be done in the Data Entry tab on the website or within the program on the mobile app.

Prior to being able to move out of baseline, a program needs to have targets available. Targets are added in the Client Program tab of the website.

How do you move a program from future to current?

On the website, Login and go to the Client, Go to the CLIENT PROGRAM, CLICK on the program you want to move, CLICK on the MOVE PROGRAM button, Choose where you want to move the program (FUTURE, CURRENT, BACK TO LIBRARY), CLICK REMOVE LESSON

How do you include time-based prompts within a program protocol?

Edit a Client Program to include With Prompts. When creating the prompts, title the name and code of each prompt with the time delay. (e.g. Name: 3 second delay Code: 3s)

How do you add in the SDs for a specific target?

You can add an SD into the title of the target or write the SD for the program into the free text box under Exercise.

For example, the name of the target could be: “SD: What does a cat say? Meow”

How does the probe feature work?

The probe feature can be used as a pre/post test for an individual target

How do I manually master a target?

Manually mastering a target requires editing the client program and momentarily changing the mastery criteria.

Select the program from Client Program → Edit → change mastery criteria (1 minimum trial at 100%). Collect data in Data Entry tab to meet that criteria so it is prompted to be mastered. When prompted, select master target.

Then, go back and change the mastery criteria back to what it originally was.

How do you track frequency of spontaneous vs prompted mands?

Within the program library, create a custom manding program or use a manding program already created by Rethink. When editing the program for the client, set the data collection method to frequency. Create 2 targets (one titled spontaneous mads and one titled prompted mands).

Can you take anecdotal data on a skill?

Yes.  Use the lesson notes feature. Staff can add notes to a lesson as anecdotal notes.

How do you delete raw data and phase change lines?

Select the program, click VIEW DATA, scroll below the graph to view raw data. Select the raw data you would like to view, and use the delete button on the right side of the data to delete. This is the same for both skill acquisition programs and behavior support programs. Note: You must have permissions to delete.

What items cannot be edited once data collection has begun?

Goal/Goal and Objective, Data Collection Type, Prompts-vs-No Prompts; Prompt Hierarchy

Can you set the mastery criteria for skills across days?

Mastery criteria for skills is tracked by sessions. If you would like to master the skill across days, consider including the average number of sessions a client has per day in the criteria.  For example, if a client has 2 sessions a day and you would like mastery to be tracked across 3 days, set the mastery criteria to 6 consecutive sessions.

What types of chaining procedures are available for task analysis data collection?

Total Task, Backward Chaining, Forward Chaining

How can I backdate data?

Data can be backdated within the DATA ENTRY tab. Once there, select the program you wish to enter data. Use the red calendar icon to change the date for that program and hit save.

Can I print a datasheet?

Go to DATA ENTRY, select Actions, choose CREATE DATASHEET.

How do I get skill data to pull into a treatment report (i.e. progress report, re-auth., etc.)?

For skill data to be pulled into a treatment report, there are a few steps:

1. The template for said treatment report needs to be set up accordingly. (It should include the Skill Reduction Progress option within it) - making templates is a permission, speak with your internal administrators if a template does not include this option but needs to

2. Clinicians run that template in the Funder Report tab of a clients profile (making a funder report for that client with the template from step 1)

3. Type in the start and end dates of when you want to pull skill program data and set filters to how graphs should display (this can be edited for each individual graph after hitting preview)

4. If this is a report to pull in goals/programs that HAVE NO DATA COLLECTED YET, then the template needs to have the Recommended Skills option in it instead. This option in the template will then pull all the skills listed in the FUTURE TAB of the client program

Option in the template for skill data to be pulled in:

Option in the template for skills recommended for the future:

How do I set up my Behavior Support Plan?

Guide on the "breakdown of the sections for the Behavior support plan” can be found here.

Can I enter baseline data for a behavior without entering raw data?

Raw baseline data does not need to be collected for a behavior support plan. In Step 5 of a behavior support plan (when setting the goal), you can put an average for the baseline data collected instead of entering in the raw details. Be sure to move out of baseline when beginning to collect data on Rethink if you dont want to be collecting baseline data.

If you’d like to add in anecdotal information regarding previously collected baseline data, you can use the Behavior Note section of a plan.

How can I duplicate a behavior goal?

Use the copy behavior feature.

Can you review behavior plans before the review date?

Yes. You can edit and make changes in the Behavior Notes section if needed. The red flag will not appear until the flag date.

Can you still take ABC data on a program even though you enter a start and end date in Step 2?

You can add on additional function, but cannot remove the originally identified function. If you need to, you can copy the program and edit the duplicate

How can I take data on multiple dimensions for a goal?

Create separate plans for each  behavior to be able to use two different data collection methods for one behavior. Create a plan, then use the COPY PROGRAM features to duplicate the program, and edit the data collection method.

How do I Unarchive a Behavior

Go to Behavior Support, Select the plan under View Plan after selecting “Archived” from the dropdown box. Click “unarchived” and then edit Step 5.

How do you include behavior support plans in a treatment report?

For behavior data/plans to be pulled into a treatment report, there are a few steps:

1. The template for said treatment report needs to be set up accordingly. (It should include the Beh Reduction Progress option within it) - making templates is a permission, speak with your internal administrators if a template does not include this option but needs to

2. Clinicians run that template in the Funder Report tab of a clients profile (making a funder report for that client with the template from step 1)

3. Type in the start and end dates of when you want to pull behavior information from, and the entire plan (if written in the behavior support section) will pull in

4. If this is a report to pull in plans that HAVE NO DATA COLLECTED YET, then the template needs to have the Recommended Behaviors option in it instead

Option in template for behavior plans with data collected:

Option in the template to pull in behavior plans with no data collected for it:

Can you run weekly data analysis per client?

Yes. Create a daily data summary to view the raw data. Select DATA ENTRY within client profile. Select action button, and choose daily data summary and set your data range. Choose PDF as to view.

How do I view frequency by rate?

In analyze data and in a funder report, you’re able to adjust the filter and set it to rate/hour or rate/minute.

If you edit a program and move it back to the lesson library? What happens to that data?

That data, and data on any program you've ever collected data on, is viewable in Analyze Data.

Can direct staff/RBTs  make data decisions?

Yes, if the permission is provided. Account administrators can set “make data decisions” in staff roles.

Can we add other assessments to the Assessment tab?

No. You can add a copy of a completed assessment to the Client’s filing cabinet.

If I continue/start a new session on my mobile device what date does the unsynced data reflect?

Data will be graphed based on the date the data was initially entered.  

Can you view lesson plans and behavior plans on the mobile app?

Use the GEAR icon next to the program name to view the lesson plan.

Will staff be notified that a data decision needs to be made on the mobile app?

Staff can view previous data on the app (using the gear icon next to the program), but data decisions are made via the website.

What all can be done/accessed on the mobile app?

The mobile app is for data collection. Staff can collect data on skill acquisition and behavior reduction programs, view plan details added by supervisors, view previous raw data and graphs, complete session notes, and verify appointments.

What interval data collection types receive notifications and are they visual, auditory, etc.

MTS program will have a visual notification.

What if I want to only collect interval data for part of the session?

Interval data collection types (partial, whole, MTS) have a setting that allows them to begin in the start or stop position.

Example: If it is set to begin in the STOP position then you have to start the interval when you want data collection/observation for that behavior or skill to begin.

If it begins in the START position, then the timer begins as soon as you begin collecting data for that session

You can start and stop an interval at any time thus allowing you to control how long you want to observe an individual behavior during the session.

You also can de-select the program/behavior entirely during the session thus not needing to start and stop (if you no longer want to collect data on a skill/behavior just del-select it from the first screen that allows for program selection).

Why does the data say 0 when I did not collect any data for that behavior during my session?

When certain types of programs are OPENED in a session on the mobile app, it will record as zero if you do not collect any data.

Examples:

Duration programs opened with no behavior collected, records as zero

Interval programs that were “started” or began in the start position with no data, records a zero

Frequency programs with no frequency records a zero

If you do not plan to record data on a behavior or skill, DO NOT OPEN the program for data collection. You can always add more programs throughout the session as appropriate.

Review the settings section of this document for understanding interval settings:

How do I set up parent access?

Set up company permissions under Role 5. (this may need to be done by your account administrator)

First, Enter the contact into the contact section of the client’s profile (if already added, edit the contact information). To invite a parent to use rethink, make sure the contact’s e-mail address is entered and check the create system login box at the bottom of the screen.

This allows an automatic email with a link to set up access sent to the contact. The contact has 48 hours to create an account (or else you can re-select the box noted above)

Can a parent have access to more than one child?

A contact must have a unique email address for each child’s account.

How do I set up parent goals?

Add the program to the client’s plan from the program library or duplicate a previously created program for the client.  Edit the program title to identify parent goal (i.e. Name of program is: Washing Hands – Parent Goal).

How do parent’s log in?

Parents need to be invited (by provider) through rethink, They are automatically sent a link via email. Thery should click link in email within 48 hours. Complete registration. Create username and password.

Parents/Caregivers have the permissions set in Role 5

How do parent’s navigate their child’s Rethink profile?

See the attached cheat sheet for parents.

When creating Client Report Templates, and using the default builder options (e.g., text area, text input, etc.), are there character limits for these areas?

There are not. For the default builder options, including text areas, text inputs, select, checkboxes, and radio buttons, there are no character limitations.

Client Report Template Builder Options Explained