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We need to notify team members of requests for approval and status changes for behavior plans.

Should Parent/Caregiver/Student have access to a behavior plan that is in the draft state in order to sign the behavior plan? When in the process will signing the behavior plan be required?--draft before pending approval? edits made along the way? approved before active?

User Stories:

  • As an administrator who approves Behavior Plans, I need a notification for when a team member needs me to review a pending approval Behavior Plan so that the approval process is completed quickly.

  • As a special education supervisor who creates Behavior Plans, I need a notification for when the a behavior plan is approved so that I can begin implementation of the plan.

Acceptance Criteria:

  • Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.

  • Given I am a user with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Message Center → Read/Send Messages, I will receive a notification for status change to a Behavior Plan for students that are assigned to me.

Design:

Teacher Notifications

UI:

  • User sees notification of a status change or editing to Behavior Plans they created.

  • To view an approved behavior plan, user clicks on View.

  • Upon selecting View, user is shown the approved behavior plan. (Image coming soon)

  • To view a behavior plan that has been edited, user clicks on View.

  • Upon selecting View, user is shown their behavior plan in the Draft State.

Business Rules:

  • Users with access to MTSS Interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Receive Alerts will receive notification for changes (Status changes, Editing) made to the behavior plans they created.

  • If a behavior plan has been approved, then the notification contains a link to the behavior plan with the approved tag. (Image coming)

  • If a behavior plan has been edited, then the notification contains a link to the behavior plan with the draft tag. (Image coming)

    • Edits made to a behavior plan require new signatures before they can be re-submitted as a Pending Approval behavior plan.

    • If a behavior plan has been returned to the creator with edits, then the digital signatures will also be removed.

  • If a behavior plan has been deleted by an administrator, then the notification will not contain a view link since it is now deleted from our system.

Admin Notifications

UI:

  • Admin user sees notification of behavior plan in Pending Approval Status.

  • To view a pending approval behavior plan, user clicks View.

  • Upon selecting View, user sees behavior plan with the Pending Approval Tag. (Image coming soon)

Business Rules:

  • Admin users with access to MTSS interventions (all tools or Behavior Plans enabled) and permission to Behavior Support → Approve Reports, will see Approve Button on Pending Approval Behavior Plans. (See Approval Process- Approve Plan)

Family Notification

UI:

  • Family members see notification of behavior plan in it’s active status.

  • To view the active behavior plan, user clicks on View.

  • Upon selecting View, user sees the behavior plan in it’s active status. (Image coming soon)

Business Rules:

  • Family members attached to the student with access to MTSS interventions (all tools or Behavior Plans enabled) will see active behavior plans.

  • If a teacher assigned to the student sends the family member(s) a notification to view the behavior plan, then the family member will see the notification in their Inbox.

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