Setting Up Maintenance Data Collection:
Maintenance data collection is available for any skill that is added under the client program area. Maintenance data can be collected once a target has been mastered in teaching/intervention. This is also an option for any previously mastered targets (maintenance can be backdated)
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All data collection types have a maintenance option with skill acquisition in the client program area and data entry
| Data Collection Type | Maintenance Data Collection View on the Website | Good to Know |
|---|---|---|
| Opportunity based without prompts |
| Data on teaching and maintenance targets can be collected simultaneously. |
| Opportunity based with prompts |
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| Task Analysis without prompts |
| All TA's and chains are available with maintenance data collection. Once the chain has been mastered in teaching/intervention, the entire chain moves to maintenance. For task analysis, since it looks very similar to teaching/intervention. The program name now has the label "In Maintenance". |
| Task Analysis with prompts |
| All TA's and chains are available with maintenance data collection. Once the chain has been mastered in teaching/intervention, the entire chain moves to maintenance. For task analysis, since it looks very similar to teaching/intervention. The program name now has the label "In Maintenance". |
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| Duration |
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| Interval |
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Entering maintenance data with and without objectives:
| Feature | Description | Good to Know |
|---|---|---|
| Goals with objectives | Targets are available for maintenance data collection until that specific Objective is mastered. Keeping an objective open or unmastered will allow you to enter maintenance data collection. When recording maintenance data with goals and objectives, when objective is mastered and objective 2 has started, maintenance targets from objective 1 are available for data collection. |
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| Goals without objectives |
| All targets are available for maintenance data collection once they have been mastered in teaching/intervention. |
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| Feature | Description | Good to Know |
|---|---|---|
| Mastering a target and moving from intervention to maintenance |
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Maintenance Target List in Data Entry | Once a target has been mastered, a new "Maintenance Target LIst" will automatically appear in the drop down menu.
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: Automatic switch from teaching/intervention to maintenance once a target is mastered |
On the website, if maintenance data collection is set up, once a target has met mastery criteria, staff will receive a pop up to master a target. If you click on master target, it will automatically switch from teaching to maintenance data collection for that target.
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Graphing maintenance data:
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Reintroducing a target (one or multiple times)
| Feature | Description | Good to Know |
|---|---|---|
| Reintroducing a Target |
| If the target is reintroduced after the objective has been mastered, it is reintroduced under a new objective (the current objective). |
| The reintroduced target will have an association with the original target that was introduced by having the same color data path as the original and by the title, block v2, plate v2 When reintroducing a target from maintenance, the date on the graph will reflect the date it was reintroduced. To have the correct date on the graph, be sure to adjust the date on the data entry screen:
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Maintenance data collection on the Mobile App:
Data Entry:
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Similar to the website, staff will be able to enter maintenance data on Rethink’s mobile app
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| Feature | Description | Good to Know |
|---|---|---|
| Maintenance Targets on Mobile App | Maintenance targets are considered active targets, they will be displayed in the data collection app and allow users to enter both intervention and maintenance data collection concurrently. | |
| Target(s)in Baseline | If a program is still in the baseline, it will show (B) | |
| Target(s) in Teaching/Intervention | If a target is in teaching or intervention it will be shown with a (T) next to the target name. | |
| Target(s) in Maintenance | If a target is in maintenance, an (M) will be shown next to the target name. | |
| Target(s) in Teaching and Maintenance |
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Mobile App Maintenance Settings:
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With maintenance data collection, staff will be able to view the goal mastery criteria, maintenance mastery criteria, and the maintenance schedule
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In addition, both teaching and maintenance targets can be deselected or selected for data collection.
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| Feature | Description | Good to Know |
|---|---|---|
| Maintenance Mastery Criteria | Maintenance Mastery Criteria is viewable on the settings screen below the goal mastery criteria. | |
| Maintenance Schedule | The Maintenance Schedule is viewable on the settings screen below the Maintenance Mastery Criteria | The maintenance schedule can only be adjusted from the client program area |
| Maintenance Targets | Maintenance Targets are viewable below the teaching targets. By default all maintenance targets will be selected for data entry. The can be selected and selected similar to teaching targets. | If there are no teaching targets remaining, only maintenance targets will be available for data entry. |
| Maintenance Notifications | Currently there are NOT notifications related to maintenance data collection | The schedule is a helpful for staff members to know what the maintenance schedule is - daily, weekly, monthly, etc. To assist staff more, it may be helpful to set up a more structured maintenance schedule (certain days or dates) to record data. |
Analyze Data:
In analyze data, there is now a new button to view maintenance targets mastered und the Mastered Program Tab:
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- Similar to view data, there is a separate intervention and maintenance graph if maintenance data has been collected.
- All filters and settings in analyze data may be applied to the maintenance graph.
Funder Reports:
| Feature | Description | Good to Know |
|---|---|---|
| th the new maintenance feature, there is a maintenance graph option for the funder report. | Maintenance graphs in the funder report have a separate checkbox that gives the user the option whether or not to include this graph in the report prior to saving the report. |
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| Maintenance Graph Filter Options | The same filtering option that is available for intervention/teaching data is displayed also on maintenance graph. (Ex. For opp based have the option of the trial set, daily, weekly, monthly, or year) | |
| Goal Status | A new field Goal Status has been added to the funder report for the user to enter. For example, All targets mastered in intervention, all targets are currently in maintenance. | |
| Target Status Chart | The maintenance targets column (within the table) will show only if the program has maintenance data collection started. An update to the target chart has been made to show the status of all targets in both teaching/intervention and maintenance. | The chart will show a status of:
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Session Notes:
| Feature | Description | Good to Know |
|---|---|---|
| Maintenance data in session notes | When entering maintenance data from the mobile app or the website, session notes and the daily data summary will show maintenance data with an (M) next to the target. |
Session Notes: Recommendation for Backdating!
| Feature | Description | Good to Know |
|---|---|---|
| Backdating Maintenance Data | *If you are trying to back date maintenance data, if you need to update session notes, you will need to edit that session note within that appointment after the data has been entered on the website. | Backdating will require you to update previous session notes entered since data has changed for that appointment/session. |
Daily Data Summary:
| Feature | Description | Good to Know |
|---|---|---|
| Maintenance Data in Daily Data Summary (In Data Entry Tab) | When running a daily data summary report from the data entry tab, data with maintenance entered will have an (M) next to the target similar to a session note.  |