Maintenance Data Collection for Skills

Setting Up Maintenance Data Collection:

Maintenance data collection is available for any skill that is added under the client program area. Maintenance data can be collected once a target has been mastered in teaching/intervention. This is also an option for any previously mastered targets (maintenance can be backdated).

1.Company Account:

Feature	Description	Good to Know
*Auto Phase Change Line Option across all clients	Checking this box will add in automatic phase change lines when targets are mastered in teaching, maintenance, and when reintroducing targets.	If there is a specific program that you don’t want to have automatic phase change lines with, this can be unchecked at the program level. Automatic phase change lines can always be deleted if you choose not to include them on the graph.

2.Client Program:

To customize maintenance settings for an individual program, 4 areas of the client program have been added that are options for maintenance:

Feature	Description	Good to Know
To customize maintenance settings at the individual program level, there are 4 steps in the client program that need to edited.	Trigger Maintenance for Mastered Targets Maintenance schedule Auto phase change line option at the program level Maintenance Mastery Criteria	*Maintenance Mastery Criteria (MMC):* Make sure to set the MMC specific for maintenance programming for each program. For new programs added in from the library it will be set at the “company account mastery criteria”. For existing programs with data already collected, the MMC will be set to match the intervention/teaching mastery criteria. With MMC, staff will receive a data notification on the main client page (orange dot) similar to any target, objective, or goal reaching mastery criteria. MMC will be viewable on both the website and the app for staff members.
Trigger Maintenance for Mastered Targets	This activates or turns on maintenance for an individual program: This needs to be checked if you want to record maintenance data for each individual program.	By default this check box is turned off for existing and turned on for new programs. The check box can be checked or unchecked at any point with or without data collected.
2. Maintenance Schedule (MS)	A maintenance schedule may be selected and viewed in data entry and the mobile app, to remind staff how often to take maintenance data on a target.	There is NOT an automatic trigger to select maintenance targets based on the schedule selected. Targets in maintenance will need to be manually selected on either the website or app during therapy sessions to be made available for data collection After setting up a maintenance schedule on the website, you will see notifications based on the schedule and if data needs to be entered. It is recommended to set up a schedule for when maintenance data should recorded so that staff know when this should be recorded. For example, every Friday maintenance data collection is completed when on a weekly maintenance schedule.
3. Auto-phase change line option at the program level	By checking this box, auto-phase change lines are added to graphs when mastering teaching/intervention targets, maintenance targets, and when reintroducing a target.	Clinicians have the option to disable or activate the auto-phase change line feature within each individual program. Clinicians can uncheck or check this box at anytime. The autophase change line is a big time saver for clinicians which is replacing manual phase change line entry.
4. Maintenance Mastery Criteria (MMC)	Clinicians have a separate maintenance mastery criteria option for each program. With MMC, staff will receive a data notification on the main client page (orange dot) similar to any target, objective, or goal reaching mastery criteria. Make sure to set the MMC specific for maintenance programming for each program.	For new programs added in from the library it will be set at the “company account mastery criteria”. For existing programs with data already collected, the MMC will be set to match the intervention/teaching mastery criteria. MMC will be viewable on both the website and the app for staff members.

Data Entry:

Teaching/Intervention vs. Maintenance

All data collection types have a maintenance option with skill acquisition in the client program area and data entry

Data Collection Type	Maintenance Data Collection View on the Website	Good to Know
Opportunity based without prompts		Data on teaching and maintenance targets can be collected simultaneously for all data collection types.
Opportunity based with prompts
Task Analysis without prompts		All TA's and chains are available with maintenance data collection. Once the chain has been mastered in teaching/intervention, the entire chain moves to maintenance. For task analysis, since it looks very similar to teaching/intervention. The program name now has the label "In Maintenance".
Task Analysis with prompts		All TA's and chains are available with maintenance data collection. Once the chain has been mastered in teaching/intervention, the entire chain moves to maintenance. For task analysis, since it looks very similar to teaching/intervention. The program name now has the label "In Maintenance".
Frequency
Duration
Interval

Mastering a target and moving from intervention to maintenance:

Feature

Description

Good to Know

Mastering a target and moving from intervention to maintenance

Once a target has been mastered in teaching/intervention, if maintenance is checked off in the client program area, it will automatically move to maintenance data collection.

Both teaching and maintenance data can also be collected simultaneously.

Maintenance Target List in Data Entry:

Once you click the button to master a target, it will automatically switch from teaching/intervention to maintenance data collection and you will see both teaching/intervention and maintenance target options under the "Target List".

When entering data, maintenance targets will have the label "Maintenance Target"
Once a target is mastered, a list of both teaching and maintenance targets will appear in the drop down as data collection options.
Both teaching and maintenance data can also be collected simultaneously.
All maintenance notifications will be shown in the target drop down menu based on previous maintenance data entered and the current schedule that is set.
A bell notification will indicate that a specific target is scheduled for maintenance data collection

Entering maintenance data with and without objectives:

Feature	Description	Good to Know
Goals with objectives	When recording maintenance data with goals and objectives, when objective 1 is mastered and objective 2 has started, maintenance targets from objective 1 are still available for data collection.	When mastering the last objective, you will not be able to continue recording maintenance data until a new objective is added. If you master the last objective, targets will be closed from maintenance.
Goals without objectives		All targets are available for maintenance data collection once they have been mastered in teaching/intervention.

Graphing maintenance data:

Feature	Description	Good to Know
Entering data and Graphing Maintenance Data	Maintenance data collection is entered similarly to teaching/intervention data but graphed on a separate graph titled “Maintenance Data” When staff enter both intervention and maintenance data collection, they will have two tabs to view the data, intervention and maintenance. Similar to intervention data, there will be printing options and a data log included.	One exception to this is task analysis, all task analysis maintenance data collection is for all steps of the task analysis. Once all steps of the task analysis are mastered in intervention, all steps move to maintenance and data can be collected on all steps (for a forward, backward, and total task).

Reintroducing a target (one or multiple times)

Feature	Description	Good to Know
Reintroducing a Target	Once a target is in maintenance, staff will be able to reintroduce the target if needed (e.g. regression). In Data Entry, users will see a reintroduce button next to all targets. If this button is clicked, you will be prompted with a question "Maintenance Data Exists. Do you want to re-introduce this as a new target"? By selecting "Yes" a new version of the target (vs, v3, v4 etc.) will be introduced in teaching/intervention. If you select "No", the target will not be reintroduced. When reintroducing a target from maintenance data collection, a phase change line is added to both the maintenance and intervention graph when using the autophase change line feature.	When reintroducing a target, it will have the same name as the original target with a v2, v3, etc. as the new target name.
		The reintroduced target will have an association with the original target that was introduced by having the same color data path as the original and by the title, block v2, plate v2 When reintroducing a target from maintenance, the date on the graph will reflect the date it was reintroduced. To have the correct date on the graph, be sure to adjust the date on the data entry screen:

Maintenance data collection on the Mobile App:

Data Entry:Similar to the website, staff will be able to enter maintenance data on Rethink’s mobile app

Feature	Description	Mobile App Image
Maintenance Targets on Mobile App	Maintenance targets are considered active targets, they will be displayed in the data collection app and allow users to enter both intervention and maintenance data collection concurrently.
Target(s)in Baseline	If a program is still in the baseline, it will show (B)
Target(s) in Teaching/Intervention	If a target is in teaching or intervention it will be shown with a (T) next to the target name.
Target(s) in Maintenance	If a target is in maintenance, an (M) will be shown next to the target name.
Target(s) in Teaching and Maintenance	If a program has targets being collected for both maintenance and teaching, it will show (TM) next to the program name

Mobile App Maintenance Settings:

Feature	Description	Good to Know
Maintenance Mastery Criteria	Maintenance Mastery Criteria is viewable on the settings screen below the goal mastery criteria.
Maintenance Schedule	The Maintenance Schedule is viewable on the settings screen below the Maintenance Mastery Criteria	The maintenance schedule can only be edited from the client program area:
Maintenance Targets	Maintenance Targets are viewable below the teaching targets. By default all maintenance targets will be selected for data entry. The can be selected and selected similar to teaching targets.	If there are no teaching targets remaining, only maintenance targets will be available for data entry.
Maintenance Notifications	The bell notification indicates that the specific target is scheduled for maintenance data collection. Daily - every day, if staff have not recorded data today, the maintenance notification for target(s) will be shown. The maintenance notification will be shown on the next calendar day if staff have not recorded data. Ex. If a target has been mastered and moved to maintenance on 2/2, the daily maintenance notification will be shown on 2/3 (not on 2/2). Weekly - every 7 days, if staff have not recorded data within the last 7 days, the maintenance notification for target(s) will be shown. BiWeekly - every 14 days, if staff have not recorded data within the last 14 days, the maintenance notification for target(s) will be shown. Monthly - every 30 days, if staff have not recorded data within the last 30 days, the maintenance notification for target(s) will be shown. Quarterly - every 90 days, if staff have not recorded data within the last 90 days, the maintenance notification for target(s) will be shown. Data Entry: All maintenance notifications will be shown in the target drop down menu based on previous maintenance data entered and the current schedule that is set.	After setting up a maintenance schedule on the website, you will see notifications based on the schedule and if data needs to be entered. Important! Maintenance targets will not be hidden, this was implemented so that if BCBAs or Administrators needed to make programming or data collection revisions, these could still be done on the website or mobile app. Example backdating or making corrections.