Users will have the ability to create a formal incident report based on the Rethink default template or a custom district template. A report may be created from the Incident Reporting tool or as part of the user flow from logging a negative behavior in the point system.
Go to Incident Reports
Design
There are 3 ways to navigate to Incident Reports:
From Behavior
The user will click on Record Incident on the Tier 1, 2, or 3 screens.
From here, the user will select a classroom
Once the classroom has been selected, the user will click “Select”
From a Classroom/Group
From the classroom or group page, the user will select “record an incident” from the left-side navigation menu.
From My Students
In Behavior Support, the user will click on Incidents.
From here, the user will click on Record Incident.
NEED DESIGN
Business Rules
Behavior Section:
Any user with permission to Edit Reports (under Incident Reports) will have access to Record incident button.
All non-admin users will see classrooms they are currently assigned to
All admin users (marked “is admin role”) will see all classrooms in all buildings they currently have access to. Is this too much??
Classroom/Group Section:
Any user with permission to Edit Reports (under Incident Reports) will have access to Record an incident link.
Students Sections:
Any user with permission to Edit Reports (under Incident Reports) will have access to Record Incident button.
Create
a Report from Classroom/GroupDesign
Business Rules
the Report
Design
We will now see the Record Incident modal
This screen will show us all of the fields included on the active template.
Clicking the X will close the modal without saving changes.
Clicking Save will save the changes and bring the user to the report.
Business Rules
The fields will be displayed based on the active template.
The required fields (cannot be blank) are:
Date
Select Students
Incident Type
Frequency
Action Taken
Items will show based on their location on the template unless otherwise specified below. Meaning, if it is the first item on the template, it will show at the top. If it is the last item on the template, it will show at the bottom.
| Select the Date
Design
When the user clicks the word Today, a calendar will open.
Once the date is selected, that date will show in place of the word Today (unless today’s date was selected)
Business Rules
The user may not select a date in the future
The date field will always show in this location, even if it has been moved farther down the report template.
This is a required field
| Select the Time
Design
When the user clicks the time, a time menu will open.
Once the time is selected, the menu will close and that time will show.
Business Rules
This field will show if Time is included on the currently active template.
The time field will always show in this location, even if it has been moved farther down the report template.
| Select Students
Design
The user will use the slider to select which student(s) to include in the report.
The user may search for a student by name
We will show the number of students selected
Business Rules
This section will show if the user entered via Behavior section or Classroom/Group. If the user entered via My Students, this section will not show as we have already selected a student (i.e. if we enter from John’s Behavior Support section, John is the selected student).
This is a required field.
We will show all students currently assigned to the classroom/group.
Multiple students can be selected.
| Classroom
Design
The user will select a classroom from the drop-down menu
Business Rules
If the user entered via My Students, we will show all classrooms both the student and user currently belong to (admins will see all classrooms the student currently belongs to). This is not required.
If entering via Behavior or Classroom, we will default to the classroom selected. This cannot be changed, so no other classrooms will show & no need for selector arrow. The word optional will not show.
If entering via Group, we will default to the classroom the group belongs to. This cannot be changed, so no other classrooms will show & no need for selector arrow. The word optional will not show.
Only one classroom can be selected.
This field will show if Classroom is included on the currently active template.
| Location
Design
The user will select a location from the drop-down menu
If the user clicks Add New, they may type in the name of a location
Business Rules
This is not a required field
This field will show if Location is included on the currently active template.
The user will see a list of default locations:
Classroom
Hallway
Bus
Cafeteria
Playground
Gym
Community/Field Trip
If the user adds a new location, this new location will be added to the list for the classroom selected. If no classroom has been selected, it will not be saved for future use.
| Incident Type
Design
The user will select an incident type from the drop-down menu
If the user clicks Add new, they may type in the name of the incident.
Business Rules
This is a required field.
The user will see the incident types set in Account Settings.
If the user adds a new incident type, this new incident type will be added to the list for the classroom selected. If no classroom has been selected, it will not be saved for future use.
We will allow multi-select
| Frequency
Design
The user will select or enter the number of times the behavior (incident type) was observed
Business Rules
This is a required field.
We will default to 1
Can be set to any whole number greater than 0.
If multiple incident types are selected, the frequency will apply to all.
| Action Taken
Design
The user will select the action(s) taken for this incident
If the user clicks Add new, they will enter a custom action
Business Rules
This is a required field
We will allow multi-select
If frequency is set higher than 1, we will still only count one occurrence of each selected action.
The actions will show based on the Account Settings
If the user adds a new action, this new action will be added to the list for the classroom selected. If no classroom has been selected, it will not be saved for future use.
| Was anyone physically harmed?
Design
The user will select yes or no
Business Rules
This is not a required field.
This will show if this field is included on the currently active template
We will default to No
| Name of Witnesses
Design
The user will type in the name(s) of any witnesses to the incident
Business Rules
This is not a required field
This will show if this field is included on the currently active template
| Name of Person Reporting the Incident
Design
The user will see their first and last name as it is entered in the system
The user my type in the box to change the name
Business Rules
This is not a required field
This will show if this field is included on the currently active template