Incident Alerts | Account Settings | Incident Reports | Behavior Suite

UI

• We will add a tab for Alerts to Account Settings

• On this screen, we will show the alert settings for incidents (more settings to come in the future)

• Users can specify the amount of incident reports and the time frame for alerts

• If the user enters in a negative number of a number outside of the range for the amount of incident reports they will see the following error message: Numbers must be between 1-99

• If the user enters in a negative number of a number outside of the range for the amount of months they will see the following error message: Numbers must be between 1-12

• Once the user deletes the incorrect entry, the error message disappears

• When the user clicks the dropdown, they will see day, week, month, year options

• Each time a user makes a change and saves the name and date will appear next to the incident alert setting

• The last person and date to save a change will remain on screen until the next change is made and it updates to the new person or date

• The changes will be automatically saved.

Business Rules

• Any role 4-7 with the behavior component will be able to view this section in settings

• Only the highest level admin roles will have access to edit the alert criterion. For accounts with multiple levels, only Role 7 users will have permission to edit the alert criterion. For accounts without multiple levels, Role 5 user will have permission to edit the alert criterion.

• The default criterion will be Alert when 2 incidents are reported in a 1 month period.

• This section will show for users with access to Behavior

• The inputted number for the amount of incident reports cannot be a negative number and should be 1-99

• The number of months cannot be a negative numbers and should be 1-12

• The month dropdown should contain the following selections in this order: day, week, month, year. They can only select one.

• If the user selects year in the dropdown, the school year will be the current school year from August 1 to June 30th.

UI

• Users can select to be sent alerts to their school email by checking box

• The email will say: You have (number) new alerts. Visit your Rethink Ed account to view the alerts.

Business Rules

• If the school email checkbox is selected, an email will be sent with the alerts to my school email

• If the school email checkbox is unselected, no email is sent

• The email address given in account setup is the email used to send message

• Rethink Ed link should take them to the Rethink Ed login screen.

UI

• In the Alerts tab, the user will see an Assign admin to receive alerts and approve reports chart where they can select admin receive alerts and approve reports for each building in the district

• If there are regions in the district, the admin will be able to select user(s) that will receive alerts and/or notifications to approve reports for all buildings.

• Once the user selects a admin at the region, the name will automatically fill in for every building in the region. If names were already selected, the regional name will simply be added to the buildings without deleting the previous selections

• If the user selects, unselect all they will see a warning message: Are you sure you want to unselect all admin selected to receive alerts or approve reports? If they select yes, all selected admin will be unselected for the given column.

• The user can click select or on given names to access the dropdown and check or uncheck boxes to indicate who should receive alerts or approve reports

• The user will see the truncated list of team members selected in the dropdown box

• If there are no regions, the user will only see the buildings in the district.

• Each week we will email the DEPS and EMSs a report of districts who have buildings where no admin is selected to approve reports(similar to overage report) .

Business Rules

• Only Role 7 or highest admin role will see this chart in their Alert Settings

• All Role 5, 6, and 7 will be selected for the building(s) in which users have permission for Receive Alerts ONLY

• Admin to Approve Reports column will be empty until Role 7 or highest admin role selects the admin assigned to each region/and or building

• The team member dropdown is multiselect and there are no limits to the amount of team members that can be selected to Receive Alerts or Approve Reports

UI

• Users will see a Yes I would like to receive alerts in Rethink

• The default will be checked

• The box will uncheck if the role 7 user unchecks their name for their given building(s) in the Assign Chart in Role 7 account

• If the user unchecks the Yes I would like to receive alerts in Rethink box, then they will be removed from the Role 7 Assign Chart for their given building(s) and they would no longer receive alerts

Business Rules

• Role 5 and 6 users who are not the highest admin in their district and who do not see the Assigning Chart will have the option to uncheck the Yes I would like to receive alerts in Rethink checkbox to stop receiving alerts