Behavior Contracts need to be approved by users with permission before they can be shared with students or parents. This is a layer of protection districts are looking for as consequences are included.
User Stories:
As an admin I need a way to review, edit and communicate my decision on contract statuses with the creator of the contract so that our team is informed of the status of each pending contract submitted.
As a teacher with an active contract, I need a way to share the contract with the student and their families so that all parties will be informed of the tier two supports that have been created for the student.
Acceptance Criteria:
Given a non-admin user has selected Submit for Approval button, their contract is listed on the Documents for Review with the status of Pending Review.
Given admin user approves a contract, a confirmation message shows.
Given the admin has selected an action for the contract (approve, edit, delete), then a notification will be sent to the creator of the contract.
Given the admin has selected either approve or edit for the pending approval contract sent to them, the notification to the creator will contain a view link to view the contract.
Given the admin has selected to delete a contract, then the notification sent to the creator will not contain a view link.
Given the contract is in the Active Status, then the share with students and family members field and send button will show.
Given multiple family members have been selected to receive a copy of the active contract and the send button has been clicked, then each will see a copy in their inbox.
Given a copy(ies) of the active contract have been sent to individual(s), then the sent confirmation message will show.
Design: https://www.figma.com/file/gdwMnbpudJxuzVrORrOGvd/Ed-Member-Site-UX?node-id=16502%3A187824
Admin Receives Message
Design
On the main dashboard, the user will see the inbox modal popup when they first login and it will remain open until closed by clicking the X
Unread messages will have a red dot to show that they have not been read. Once the user clicks to view the contract, the red dot disappears
The user will also receive an automated email if they have not opted out of it in the settings stating:
Dear INSERT USER FIRST NAME,
1 or more team members need your approval on a behavior contract for a student. Please log in to your Rethink Ed account and view your alerts in order to approve the contract. If no active alerts are showing, one of your colleagues has already approved the report.
Please let us know if you have any questions. Have a great day!
Best,
The Rethink Ed Team
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If the user clicks on View report in inbox, they will be taken to the contract
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Business Rules
Users with permission to Approve Reports AND who have access to MTSS Interventions (All Tools or Behavior Contract enabled) see this alert.
The alert box will only show if there is an active alert for contracts, incidents, or negative behavior.
The automated email will go out nightly as a scheduled job to any user with an active alert for at least 1 behavior contract.
Any behavior contract with a status of Pending Approval will show the alert.
We will show the name of the team member who submitted the contract for approval.
Admin Reviews/ Edits
Design
Upon clicking Review in the Docs for Review, the user will see behavior contract viewer
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The doc can be saved to the file cabinet, exported, or printed
If the user clicks edit, they will be able to make change to the report if they desire
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If the user clicks Approve, this pop-up will close and the user will see a new pop-up informing them that the contract has been approved.
Once saved, the tag Approved, will display on the View contract page
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Once complete, this alert will no longer show on the dashboard.
Once the admin closes out of the contract they will see the updated list of the Docs for review
Any report that has been approved or deleted by the user during this session will show an undo button. Clicking undo will return the contract to a status of pending approval.
Deleted Contract
Admin user selects delete button from pending approval contract and confirmation pop-up is shown.
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To delete the contract and send a notification to the creator of the contract, user clicks on Yes, delete it button.
To cancel the request and keep the contract in it’s current status, user selects Cancel.
Notification of Deleted Contract
Creator of deleted contract receives notification in their inbox.
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Business Rules
See also View Contract section: Notify: Viewing Contract From Inbox
Only those contracts that have not yet been reviewed will show under the alerts.
We will show the first and last name of the student the contract belongs to
We will show the first and last name of the team member who submitted the contract.
Once approved, the contract status is updated to Approved.
Delete Contract
If admin selects delete button to delete the contract, a confirmation pop-up is shown (See image: Confirmation Pop-up).
If admin selects Yes, delete it from the pop-up, then the contract is deleted and a notification is sent to the creator of the contract.
If admin selects cancel from the pop-up, then the request is cancelled and the contract remains in it’s status.
The notification contains the admin name who deleted the contract. (See image: Creator Notification)
Teacher Receives Message
UI
Once approved, the owner of the doc will be notified that the report was approved
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When they click on View contract they will see the Contract
They can share the contract with students and family members
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Once they click close they will see the Contract list in Classroom
Business Rules
Once approved, the owner will receive a message in their inbox about the status of their behavior contract
Teacher Share
Design
The owner of the contract can share the document with the parent and student if they choose once it has been approved.
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The user will see the a share dropdown with the student and family members connected to the student in the behavior contract
The student is listed first and then the parents
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The user can multiselect the checkboxes and then click send
The user can uncheck the box to return to the beginning dropdown state
The user will see a confirmations message
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Once shared, it will share to selected student or parent inbox in RethinkEd.
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When students or parents click on View contract in their Rethink inbox, they will see the contract
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Business Rules
Once the contract has been approved, all users with permission to edit plans can send the contract to involved student or parents or the involved students
Chat
Design
If the owner of the report or admin wants to chat with another team member they can click the add button to search or find the team member name in the dropdown from the View report screen
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Once they click on the name, it is added to the chat
They can click the x to remove the name if they have not started chatting to the person. Once the chat has begun, the X will be removed and the team members can no longer be removed from the chat
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If they add a second name it just adds next to the other name
Once the second name is added, the add button is deactivated unless they remove one of the names before the chat starts.
If the name is longer than 22 characters, we will show an ellipsis at the end and the user can hover to see the rest of the name
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Once a message is typed in, the names tagged in the chat will be notified via inbox
If the user clicks hide the chat will be hidden from view
The user can chat again by clicking unhide and see the same chat from last chat period
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Business Rules
The owner of the report will be notified if the admin/ other team member writes a message and the admin/team member will be notified if the owner of the report writes a message
This doc/chat will function similarly to the student area chat and perhaps could access this same area or URL
The team member list should be limited to the team members that the person has access to in the building or in the district for admin
Only two team members can be added to the chat