Students (Account Setup)

Design

• Users may click in the search bar to search for a student by name
• Grade filter allows the user to filter the list of students by grade
• Status filter allows the user to filter the list of students by status (active, archived, deleted)
• Account filter allows the user to filter the list of students by district/region/building
• Team Member filter allows the user to filter the list of students by team member they are assigned to

Business Rules

• Users with permission to Add/edit students will have access to the students area
• We will show all grades in the filter as well as all active team members and active buildings
• Users will be able to search across all accounts they have access to
• Users will be able to filter to any team member in any account they have access to

Design

• Users will click Add Student to add a student to the platform

Business Rules

• Users with permission to Add/edit students will have access to add students

Design

• By default, we will show a face for the student photo
• If a user clicks Choose an avatar, they can select a different face or upload a photo from their computer. This will be the new photo for the student.

Business Rules

Design

• Required fields are labeled
• First Name is a text box (required)
• Last Name is a text box (required)
• Birthday allows users to type in a date or select from a calendar (required)
• Gender shows a drop-down for Male, Female, Non-Binary (required)
• Ethnicity shows a drop down for
  • American Indian or Alaska Native
  • Asian
  • Black or African American
  • Hispanic or Latino
  • Native Hawaiian or Other Pacific Islander
  • Two or More Races
  • White
• Grade shows a drop-down for (required)
  • Early Intervention
  • Pre-K
  • Kindergarten
  • Grade 1
  • Grade 2
  • Grade 3
  • Grade 4
  • Grade 5
  • Grade 6
  • Grade 7
  • Grade 8
  • Grade 9
  • Grade 10
  • Grade 11
  • Grade 12
  • Not Applicable
• State Test Number is a text box
• Education Classification shows options for
  • Non-Classified (General Education)
  • Autism
  • Blindness
  • Deafness
  • Developmental Delay
  • Emotional Disturbance
  • Hearing Impairment
  • Intellectual Disability
  • Multiple Disabilities
  • Orthopedic Impairment
  • Other Hearing Impaired
  • Specific Learning Disability
  • Speech or Language Impairment
  • Traumatic Brain Injury
  • Visual Impairment, Including Blindness
  • Other
• Overall Language Ability is a drop-down menu for:
  
  • Verbal
  • Limited Verbal
  • Non-Verbal
  • Other
• Biggest Area of Concern is a drop-down menu for:
  • Academics
  • Activities of Daily Living
  • Language
  • Motor Skills
  • Other
  • Play/Leisure
  • Problem Behavior
  • Social/Emotional

Business Rules

• Required fields are
  • First Name
  • Last Name
  • Birthday
  • Gender
  • Grade
• Education Classification will default to Non-Classified. Students labeled non-classified will be counted as non-classified students in the admin reports (demographics for incidents)
• Language ability and biggest area of concern will not be required

Design

• Users may search for a building by name
• We will show a list of buildings with a slider
• When the slider is to the right, the building is selected

Business Rules

• Users will see all buildings they have access to
• If the user is only assigned to 1 building, that building will be auto-selected
• Students can only be assigned to 1 building (for now - this may change in the future, but much to think through first)
• Buildings will be listed alphabetically

Design

• The user will see a list of all available classrooms
• When the slider is to the right, the student is assigned to the classroom
• Users may search for a classroom by name
• If no classrooms exist, what?
• If no classroom is appropriate, what?

NEED UPDATED DESIGN

Business Rules

• Classrooms associated with the selected buildings will show
• Classrooms will be listed alphabetically
• Selecting a classroom is not required
• Students may be assigned to multiple classrooms

Design

• If the user has not yet selected a building, they will see a message that states "Select a building first"

• Once a user has selected a building, they will see a list of all team members with a slider
• When the slider is to the right, the team member is selected and assigned to the student
• We will show the number of team members selected

HOW ARE WE DISTINGUISHING FROM CLASSROOM?

Business Rules

• A building must be selected before team members will show
• All team members assigned to the selected building will show, including multi-account users
• Team members will be listed alphabetically by last name
• No cap on number of team members selected
• By default, we will auto-select the user creating the student (if user creating student is non-admin role)
• Users may search for team member by name. Results will show team members assigned to the building selected.

Design

• Username is a required field and a text box
• Password and confirm password are required fields and are text boxes
• Hovering on password will display password requirements (same as we do now)
• User will click save to save the student and return to the students page
• User clicks cancel and student will not be saved. User will return to students page.

Business Rules

• Username must be unique
• Passwords must have
  • Minimum of 8 characters
  • Use a combination of upper and lower case letters
  • Use at least 1 numeric and/or special character

Design

• We will display student name, grade, number of team members assigned, status, and an arrow
• Hovering on the number of team members field will show a pop-up with names of team members currently assigned to the student
• The status field is a drop-down allowing the user to change the status (active, archived, deleted)
• Clicking the arrow reveals side-panel with view student info

Business Rules

• By default, we will show all active students in all buildings the user has access to (unless filters are applied)
• Students will be listed alphabetically by last name

Design

• When the side panel is open, we will show
  • Student avatar/photo
  • Name
  • Username
  • Ethnicity
  • Birthday
  • Gender
  • Building
  • Classrooms (list of classrooms student is assigned to)
  • Assigned team members (number of team members student is assigned to)
    • Clicking the number triggers pop-up listing all assigned team member names
  • Grade
  • State Test Number
  • Education Classification
  • Biggest Area of Concern
  • Overall Language Ability
  • Edit
    • Clicking this will take the user to the edit student screen (same as create student screen above)

Business Rules

• Clicking edit takes the user to the create student screen, but retains all current information on the student (i.e. student first name, last name, grade, gender, etc)