IEP Status (Special Education)

Owned by Jennifer Bessette (Unlicensed)
Last updated: Mar 07, 2023 by Felicia Mizgorski
7 min read

We need to update Education Classification to account for IEP vs Non-IEP students. This is mainly a change in verbiage to be more in line with how MTSS teams evaluate the data, but will also include some changes to the logic to keep it consistent with other demographic options on the site. The Individualized Educational Plan (IEP) is a plan or program developed to ensure that a child who has a disability identified under the law and is attending an elementary or secondary educational institution receives specialized instruction and related services.

Design: https://www.figma.com/file/eImGLO9Ni7AZHg9qNlXmph/User-Profile?node-id=175%3A6344&t=LsgDmbn0Ptf4vJG7-0 https://www.figma.com/file/ScwFIBg6svFwcHhWiVGKJr/Admin-Reporting?node-id=14%3A1022&t=tjoALsJxsiizs4c2-0 https://www.figma.com/file/ScwFIBg6svFwcHhWiVGKJr/Admin-Reporting?node-id=33%3A961&t=tjoALsJxsiizs4c2-0

Student Profile

User Story

  • As a user creating/editing a student profile, I need to be able to select/edit an IEP status for my student, so that I can view this information when creating student supports and evaluating equitable student outcomes.

UI

  • To select IEP, user clicks in the checkbox next to IEP.

  • To de-select IEP, user clicks in the checkbox next to IEP a second time.

 

  • If user selects IEP, then GIEP is disabled.

(GIEP Disabled)

 

Acceptance Criteria

  • Given a student is currently set to General Education, that student will have an IEP Status set to No.

  • Given a student is currently set to Special Education, that student will have an IEP Status set to Yes.

  • Given I am a user creating/editing a student profile, I will not be required to provide an IEP Status.

  • Given a user has selected Individual Education Plan (IEP), then at least one accommodation must be selected.

  • If user selects Individual Education Plan and then clicks anywhere else before selecting an accommodation, then the error message for accommodations shows. (See image: Error Message from ELL Status Student Profile section)

  • Individual Education Plan and Gifted Individual Education Plan cannot both be selected.

  • Individual Education Plan (IEP) and Gifted Individual Education Plan (GIEP) are mutually exclusive.

    • If user has selected Individual Education Plan, then Gifted Individual Education Plan will be disabled. (See image: GIEP Disabled)

    • If user has selected Gifted Individual Education Plan (GIEP), then Individual Education Plan (IEP) will be disabled.

  • Given a district has shared IEP status via Clever/Classlink/One Roster integration, we will display that selection here

  • Given a student is integrated via Clever/Classlink/One Roster, IEP status field will not be locked and can be changed by the user

Admin Reports - Incident Reporting

User Story

  • Given I am a user viewing the Demographics: Students Graph, I want to see the # of students with incidents reported by IEP status, so I can evaluate equity in my district

UI

 

  • We will update the Education Classification filter to read IEP Status under the first filter

  • The bars on the graph will be:

    • All Statuses

    • All General Ed

    • All IEP (Special Ed and Gifted)

    • IEP (Special Ed)

    • GIEP (Gifted)

  • Hovering on a bar will show the # of unique students tagged to that IEP status with incidents reported

  • This information will also be included on the export

Acceptance Criteria

  • Given I am viewing this report for the first time, the IEP Status will be set to All Statuses

  • Given I have selected IEP (Special Ed) as a filter, I will see a bar graph showing the number of unique students for each IEP status with incidents reported within the date range, based on filters selected.

  • Given a student does not have an IEP status selected (Special Ed or Gifted), they will be counted under All statuses

  • Given a student has an incident reported within our date range and that student has since changed to a different IEP status, they will be counted under the IEP status they held at the time the incident was reported

  • Given a student had an incident reported while at 1 IEP status and another reported while at another IEP status within our date range, they will be counted as 1 student for each IEP status.

Filter Contents from Student Profile Selections:

  • All Statuses is all students (Those with or without selection for IEP or GIEP)

  • All General Ed is all students who do not have either IEP or GIEP selected.

  • All IEP (Special Ed and Gifted) is all student who have either IEP or GIEP selected.

  • IEP (Special Ed) is all students who have IEP selected.

  • GIEP (Gifted) is all students who have GIEP selected.

User Story

  • Given I am a user viewing the Demographics: Incidents Graph, I want to see the # of incidents reported for each IEP status level, so I can evaluate equity in my district

UI

 

  • We will update the Education Classification filter to read IEP Status

  • The bars on the graph will be:

    • All Statuses

    • All General Ed

    • All IEP (Special Ed and Gifted)

    • IEP (Special Ed)

    • GIEP (Gifted)

  • Hovering on a bar will show the # of incidents reported for students tagged to each IEP status

  • This information will also be included on the export

Acceptance Criteria

  • Given I am viewing this report for the first time, the IEP Status will be set to All IEP Statuses

  • Given I have selected IEP Status as a filter, I will see a bar graph showing the number of incidents reported for students of each IEP status within the date range, based on filters selected.

  • Given a student does not have an IEP status selected, their incidents will be counted under Not Specified

  • Given a student has an incident reported within our date range and that student has since changed to a different IEP status, their incidents will be counted under the IEP status they held at the time the incident was reported

  • Given a student had an incident reported while at 1 IEP status and another reported while at another IEP status within our date range, we will count 1 incident for each IEP status.

  • See filter contents from above section.

Admin Reports - Intervention Plans

User Story

  • Given I am a user viewing the Totals Graph, I want to see the # of students at each tier level for each IEP status, so I can evaluate equity in my district

UI

 

  • We will update the General Education & Special Education (Education Classification) filter to read IEP Status

  • The options will be:

    • All Statuses

    • All General Ed

    • All IEP (Special Ed and Gifted)

    • IEP (Special Ed)

    • GIEP (Gifted)

  • The resulting graphs will display the number of students of the selected IEP status at each tier level for each subject

Acceptance Criteria

  • Given I am viewing this report for the first time, the IEP Status will be set to All IEP Statuses

  • Given I have selected an option from the filter, I will only be able to make one selection at a time (single select)

  • Given I have selected All IEP Statuses, I will see the # of unique students at each tier level for all IEP statuses, including those students with no IEP status provided

  • Given I have selected IEP, I will see the number of unique students at each tier level with an IEP status set to Yes

  • Given I have selected Not Specified, I will see the number of unique students at each tier level without an IEP Status

  • Given I have selected No IEP, I will see the # of unique students at each tier level with IEP status set to No

  • Given a student has moved tier levels within our date range, we will only count the Tier the student is at as of the last date of the date range. Meaning, if a student is in Tier 1 on Day 1 of our date range and Tier 2 on the last day of our date range, we will count the student as Tier 2

  • Given a student has changed IEP status within our date range, we will count the student under the IEP status as of the last date in our date range. Meaning, if a student is set as Not Specified on Day 1 of our date range and IEP - yes on the last day of our date range, we will count the student as IEP - yes.

  • See filter contents from above section

User Story

  • Given I am a user viewing the Interventions Report, I want to see the interventions used for students at each IEP status, so I can evaluate equity in my district

UI

 

  • We will update the Education Classification (General Education & Special Education) filter to read IEP Status

  • The options will be:

    • All Statuses

    • All General Ed

    • All IEP (Special Ed and Gifted)

    • IEP (Special Ed)

    • GIEP (Gifted)

  • The resulting report will display the interventions used for students of the selected IEP status

Acceptance Criteria

  • Given I am viewing this report for the first time, the IEP Status will be set to All IEP Statuses

  • Given I have selected an option from the filter, I will only be able to make one selection at a time (single select)

  • Given I have selected All IEP Statuses, I will see the interventions used for students of all IEP statuses including those students with no IEP status provided

  • Given I have selected IEP, I will see the interventions used for students with an IEP status set to Yes

  • Given I have selected Not Specified, I will see the interventions used for students without an IEP Status

  • Given I have selected No IEP, I will see the interventions used for students with an IEP status set to No.

  • Given a student has changed IEP status within our date range, we will count the student under the IEP status as of the last date in our date range. Meaning, if a student is set as Not Specified on Day 1 of our date range and IEP- yes on the last day of our date range, we will count the student as IEP - yes.

  • See filter contents from above section.