Attendance | Classroom View | MTSS Dashboard Report

User Story

As a district level admin overseeing building(s), I need to be able to view the classrooms in my building or district through an attendance only lens.

UI:

• The user can view the Attendance Classroom Report by navigating to Classroom Dashboard > MTSS > Attendance tab

  • Absences graph and table information

  • Tardies graph and table information

Open

Acceptance Criteria:

• Given I am a user and I have the MTSS Intervention component and I navigate to Classroom Dashboard > MTSS > Attendance tab, I will see the attendance tab of the classroom report for the selected classroom.

• The Absences and Tardies graphs will show Tier 1 %, Tier 2 %, and Tier 3 %

  • The “Not Available” section will not show on the Absences and Tardies graphs

  • Settings for Tier 1 begin at zero percent (0%) and by default a student without absences or tardies is Tier 1

• Will we show cumulative Absences/Tardies for the entire school year for the student/classroom/etc

• Given I am a user who is viewing the classroom report, I will see the Absences Tier (recommendation), Absence Rate (for the specific student), and the total number of absences for the student.

• Given I am a user who is viewing the classroom report, I will see the Tardies Tier (recommendation), Tardies Rate (for the specific student), and the total number of tardies for the student.

• Given I am a district/building level admin or a non-admin with permission to View Classroom reports and I have the MTSS Intervention component and I am viewing the Classroom overview, I will see the recommended tier level, absence/tardy rates, and total counts for absences/tardies of individual students who have measured at the Tier 1, Tier 2, or Tier 3 level based on the cut score settings on the graph for the given areas for the selected time frame.

• Given I am a user who is viewing a classroom report, I will see the yellow/orange Attention icon for a student that is flagged for Tier 2 based on the cut scores.

• Given I am a user who is viewing a classroom report, I will see the red Attention icon for a student that is flagged for Tier 3.

• The Attention icon shows the user that the student has been marked as in that specific tier level based on the cut scores in the settings area.

Account Settings:

• We will show a column Absences Tier and include the Tier assignment as specified in Account Settings. (See image: Absence Selected for Absence Tier column name.)

• We will show a column Tardy Tier and include the Tier assignment as specified in Account Settings. (See image: Tardies Selected for Tardy Tier column name.)

• We will show an ongoing Absent Rate and the Tardy rate calculation for each absences and tardy recorded as specified in Account Settings.

At Risk Indicator

• Given a student is within 2% of the maximum range for Tier 1 or Tier 2 (with standard rounding rules applied), then we will show an At Risk Indicator (Red down arrow)

• See: Attendance | Cut Scores | Settings | MTSS Report for Tiers and the percentage ranges for each tier. (Shown in image: Attendance Settings)

• See: Attendance Mapping | Powerschool for fields and calculations.

  • Fields include:

    • ATTENDANCE.STUDENT_NUMBER

    • ATTENDANCE.ATT_DATE

    • ATTENDANCE ATTENDANCE_STATUS

    • School year start date provided by customer (see Define School Year Settings), or if that is not available:

      • STUDENTS ENTRYDATE, or

      • SchoolYearStartDate from Renaissance data

How Risk Indicators work for Attendance (Absences and Tardies): Rounding Rules

• Absences and Tardies work the same way.

• As explained on the page Attendance Mapping | Powerschool, the attendance rate will be rounded to the nearest whole percentage. The information below is to spell out how tiers and At Risk Indicators would work if the attendance rates had two decimal places, for clarity.

• Use image: Attendance Settings as example (See left).

  • Given the absences calculation is below 7.50%, then we will NOT show an At Risk Indicator.

  • Given the absences calculation reaches 7.50%, then the Tier 2 At Risk indicator will show.

  • Given the absences calculation is between 7.50% and 9.49%, then the Tier 2 At Risk Indicator remains.

  • Given the absence calculation reaches 9.50%, then we will show the student as Tier 2. The Tier 2 At Risk Indicator would be removed.

  • Given the absences calculation reaches 12.50%, then the Tier 3 At Risk Indicator will show.

  • Given the absences calculation is between 12.50% and 14.49%, then the Tier 3 At Risk Indicator remains.

  • Given the absences calculation reaches 14.50%, then we will show the student as Tier 3. The Tier 3 At Risk Indicator would be removed.

• At this time Attendance does NOT have Approaching Indicator functionality.

User Story

As a non-admin or admin with permission to View Reports I need to be able to view a classroom through an attendance only lens from the Classroom.

UI:

• Non-admin or admin with permission to view reports can visit a classroom

Open

• They can select Overview and click on MTSS or click on MTSS in the side navigation to see the classroom report for the given classroom

• The user clicks the Attendance tab to view the Attendance information.

Acceptance Criteria:

• Given I am a district/building level admin or a non-admin with permission to view reports and I have the MTSS Intervention component and I select the classroom, then Reports, MTSS, and attendance, I will see the attendance report for that given classroom.

• Please see above user story for all details on the classroom report.

User Story:

As an admin user, I need to see the list of students that is generated from my search criteria in the Overview, ELA, Math, Behavior, SEL, and Attendance tabs so that I plan the next steps for students with similar needs.

UI:

• The user can type in a name and search process will begin once 2 letters are in the search

• Users can clear search bar or click X to remove search results

• The user will see an error message if they type a last name that is not in the current classroom for the selected year

• The user erases the search to return to the list of students for the classroom

• The user types the full last name of a student and sees the student name and information populate in the table list.

Acceptance Criteria

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I viewing a classroom, I will be able to search by student last name for a student for the selected school year.

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I enter letters into the search field, I will see the search initiate once I start typing a 2 letters into the search bar.

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query, I will see the search is case-insensitive, meaning it retrieves results regardless of the case used in the search query.

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query, I will see a loading indicator or a progress bar during the search process if it is taking time to search for matching students.

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query, I will see the search results with the closest matches first who match the query completely and other names that match the query partially

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and type a search query, I will see all students that share the same last name in the search query

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query with no students that match, I will see the message “No students in this classroom match the search query”

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query with no students that match, I see the search results updated dynamically as I type, without requiring a page refresh or manual submission.

• Given I am a district/building level admin or a nonadmin with permission to View reports and I have the MTSS Intervention component and I type a search query with no students that match, I can click "X" button or erase my entry to clear the search query

• Given I am a user who types a search query, the results will populate in the table list only.

  • The student’s name will show in the table list if the last name matches the search query.

• Given I am a user who types a search query, there will be no change to the graphs.