Approve and Manage EVV Appointments.

Ensuring Proper Permissions

Navigate to Settings → Staff Member Settings → Roles → Edit Permissions → Scroll to Scheduler Permissions → Select Appointment List and Approve EVV Appointments permissions.

Open

Open

Scheduling EVV Appointments

Schedule Appointments (as usual) in the Individual Calendar for the clients in Rethink’s website.

Have staff clock in/out through the Rethink Mobile App

Clocking In/Out Appointments via Rethink's Mobile App.

• Please ensure GPS settings are turned on for your devices.

Approving EVV Appointments

Navigate to Scheduling → Appointment List and slide the EVV Billing Review Toggle to review the EVV Appointments.

Appointments that are not sent to your EVV provider will have the EVV Status of Pending.

In order to send an Appointment/Visit to your EVV provider, your visit should at least have a Staff Verification.

1. Select the appointment(s) to be sent by selecting the checkboxes in the first column.

2. Click on the ‘Actions’ button and select Approve for EVV. The EVV Status of the selected Appointments will be updated to Approved.

    

A scheduled job will pick up appointments that have status of Approved and Date of TODAY and push them to your EVV provider. Once the push is complete, the status of the appointment will be updated to Submitted.

1. Submitted status is an indication that appointments are being processed by your EVV provider.

2. Once the appointments are submitted, your EVV provider will process the appointments and provide a response (in approximately 15-30 minutes).

   1. If there are no issues in the appointment information sent, then the EVV Status will be updated to Success status. Once the EVV Status is updated to Success then the visit should be available in your EVV portal.

   2. If there are issues with the appointment, the EVV Status will be updated to Rejected. You can find the reason why your appointment was rejected in the Rejected Reason column of the EVV Billing Review List. You can fix the errors and then resend the visit.

Users of our Sandata solution for the state of Colorado and Arizona will be able to use the “EVV Acknowledgement” button in the appointment list to acknowledge Sandata’s exception codes. Clicking the “EVV Acknowledgement” button will bring up a page where the user can enter any necessary exception codes and save them. The list of exception codes varies by state.

• All EVV Appointments have an initial status of Pending

• NOTE: All EVV appointments from Rethink will be routed to your EVV provider account based on Medicaid ID. Therefore, please ensure the following:

  • A Medicaid ID is present under your Settings→ Basic Information

Tellus

Please see our resolutions guide to fixing common rejections

Current Resolving Appointments Rejected by Tellus.

Please note that appointments need to be reapproved after corrections are made.

Appointment List → EVV Billing View → Actions → [Approve for EVV].

If you encounter a Rejected Reason that is not in the guide then please reach out to support@rethinkbh.com

Sandata

Please see our resolutions guide to fixing common rejections

Resolving Rejections from Sandata.

Locating the UUID Number in an EVV Appointment

Please note that appointments need to be reapproved after corrections are made.

Appointment List → EVV Billing View → Actions → [Approve for EVV].

If you encounter a Rejected Reason that is not in the guide then please reach out to support@rethinkbh.com

HHAeXchange

Please see our resolutions guides to fixing common rejections

Resolving Appointments Rejected by HHAeXchange For EVV Visit.

Resolving Appointments Rejected by HHAeXchange For Caregiver.

Please note that appointments need to be reapproved after corrections are made.

Appointment List → EVV Billing View → Actions → [Approve for EVV].

If you encounter a Rejected Reason that is not in the guide then please reach out to support@rethinkbh.com