Staff General Information is the area that contains required and optional fields when adding a new staff member. This resource thoroughly explains each option available.
General Information
Field
Notes about Functionality
Field
Notes about Functionality
BACB Id
Optional
This field is required by the BACB if staff are completing the RBT Training in Rethink and plan to submit a certificate to the BACB
BACB requirement information is shown by hovering over the question mark above the BACB Id field and includes the following: This is a required field on all RBT training certificates submitted to the BACB. It is recommended to fill out this field in a staff members profile so that it automatically populates on the certificate when completing Rethink's 40 hour RBT training.
Once this field is completed in the staff profile, it will populate on a staff members certificate
This field can be added at any point to a staff members profile and it will populate on the certificate
The BACB Id is not a required field in order to save a new staff members profile
To locate your BACB Id field after registering an account with the BACB (https://www.bacb.com/ ), log in and go to My profile information and your BACB Id should be listed
Company Staff ID
Optional
A placeholder in the system allowing companies to add their own internal staff ID
Will pull onto the Billing Export Report that can be downloaded into Excel from the Reporting Dashboard
Show RBT
Defaults based on products/services purchased
If checked, staff can see the RBT resources in the Resource and Training center
Show Scheduling
Defaults based on products/services purchased
If checked, staff can see the Scheduling tab and their calendar
Status
Required
Select a status as created within the company account
If you choose an inactive status, the staff member will not be able to log in
Username
Required
Requirement is to have at least 6 characters
Password
Required
Must be at least 8 characters
Have at least one upper case
Have at least one lower case
Have at least one special character
Have at least one digit
Name
Required
Staff member’s first and last name
DOB
Optional
Date of Birth
Phone
Optional
Staff Member’s phone number
Address
Optional
Staff Member’s home address
Time Zone
Required
Staff Member’s time zone
Location(s)/Facilities
Required
Staff members can have access to multiple locations
Employee Type
Optional
Options will populate if created under the Company Account>Staff Member Settings
Examples of potential Employee Types: Part Time, Full Time, Contract Worker
Used for tracking purposes
Title
Required
Options will populate from the titles set up under the Company Account>Staff Member Settings
A title in Rethink is not the same thing as a professional credential
A title is assigned to a role type which gives staff member’s permissions to certain areas of the rethink account
Email
Required
Staff Member’s email - Usually their work email
NPI Number
Optional
Best practice is to add the NPI number; By having the NPI number listed, that staff member will auto populate in a drop down when choosing a client’s rendering provider under their authorization
Medicaid ID
Optional
If EVV state — add in Medicaid ID number
This information does not pull through into the Billing Export Report
Practitioner ID
Optional
The Practitioner ID pertains to BHPN (Behavioral Health Provider Network) customers
Pulls through on the BHPN Invoice Report that can be pulled from the Reporting Dashboard
This should be an alphanumeric field with max length of 20 characters
Taxonomy Code
Optional
A taxonomy code is a unique 10-character code that designates your classification and specialization
You will use this code when applying for a National Provider Identifier (NPI)
Needed for a Medicare provider
Supervisor
Optional
If listed, supervisors will be notified when a staff member completes a session note in their Tasks & Notifications tab in case they want to mark it as reviewed
Add Service Line
Optional
Pulls through to the Group Calendar for filtering purposes
Pulls through to the “Staff Member by Service Line” Report in the Reporting Dashboard which shows how many staff members are assigned to each service line
